E-Filing

E-Filing in MAQSU ERP allows you to electronically submit your tax reports and financial statements directly to government agencies. This feature streamlines the filing process, reduces errors, and ensures timely submission of required documents.

With MAQSU's e-filing capabilities, you can generate reports in the formats required by government systems like CIFRS, and submit them directly from the platform. This eliminates the need for manual data entry and reduces the risk of errors, ensuring that your filings are accurate and compliant with regulatory standards.

📌 Important

Always consult with your tax advisor or accountant to ensure your reports meet current regulatory requirements. MAQSU provides tools to organize and report your data, but professional guidance is essential for proper tax compliance.

E-Filing Reports

e-Filing feature simplifies tax compliance by generating government-mandated tax reports directly from your accounting data. This ensures accurate, timely, and error-free submissions to tax authorities, reducing the risk of penalties and audits.

Sales – VAT collected from customers on sales transactions
Purchase – VAT paid to suppliers on purchases
Withholding – Tax withheld from vendor payments and employee compensation
Monthly Tax Payment – Summary of tax obligations for the period

📌 Note

e-Filing reports must be generated and submitted to tax authorities according to the official filing schedule. Ensure all invoices and bills for the reporting period are posted before generating reports.

Sales

Sales tax reports show all VAT collected from customers on sales transactions during the reporting period. These reports are required for monthly or quarterly VAT filing with tax authorities.

Step 1 — Configuration

For more information on how to configure tax for sales reports, see the Configuration Guide.

Step 2 — Navigation

From the top navigation menu, click Compliance. Under the E-Filing section, select Sales.

Step 3 — Choose Report Format

The Sales report is available in two formats:

Web Format

Click the Web tab to view the report in a browser-friendly format with detailed information:

The Web format displays all details in a readable table with bilingual headers (Khmer and English) for easy review before filing.

Desktop Format

Click the Desktop tab to view the report in a simplified format optimized for export and e-filing:

The Desktop format uses a more compact layout that matches government e-filing system requirements.

Step 4 — Export the Report

To export the report for submission to tax authorities:

Click the Print dropdown button at the top-left of the report
Select your preferred export format:
- Sales (Desktop - Unformatted) XLSX – Raw data export for further processing
- Sales (Desktop) XLSX – Formatted Excel file ready for e-filing
- Sales (Web) XLSX – Detailed web format in Excel

The report will be downloaded as an Excel file to your computer
Open the Excel file to verify all data is correct
Upload the file to the government e-filing portal according to their submission process

📌 Important

Only include transactions with valid tax numbers in your e-filing reports. Verify that all customer TIN/BIN/TID information is accurate before filing, as errors may result in rejected submissions or penalties.

Purchase

Purchase tax reports show all VAT paid to suppliers on purchase transactions during the reporting period. These reports document your input VAT that can be claimed as credits against your output VAT liability.

Step 1 — Configuration

For more information on how to configure tax for sales reports, see the Configuration Guide.

Step 2 — Navigate to Purchase Report

From the top navigation menu, click Compliance. Under the E-Filing section, select Purchase.

Step 3 — Choose Report Format

The Purchase report is available in two formats:

Web Format

Click the Web tab to view the report in a browser-friendly format with detailed information:

The Web format displays all details in a readable table with bilingual headers (Khmer and English) for easy review before filing.

Desktop Format

Click the Desktop tab to view the report in a simplified format optimized for export and e-filing:

The Desktop format uses a more compact layout that matches government e-filing system requirements.

Step 4 — Export

To export the report for submission to tax authorities:

Click the Print dropdown button at the top-left of the report
Select your preferred export format:
- Purchase (Desktop - Unformatted) XLSX – Raw data export for further processing
- Purchase (Desktop) XLSX – Formatted Excel file ready for e-filing
- Purchase (Web) XLSX – Detailed web format in Excel

The report will be downloaded as an Excel file to your computer
Open the Excel file to verify all data is correct
Upload the file to the government e-filing portal according to their submission process

📌 Important

Only purchases with valid tax invoices from registered VAT suppliers can be claimed as input
VAT credits. Ensure you have proper documentation for all purchases included in your e-filing
reports.

Withholding Tax

Withholding tax reports document taxes withheld from vendor payments and employee compensation as required by tax law. These reports show your compliance with withholding obligations and the amounts remitted to tax authorities.

Step 1 — Configure Withholding Tax

For more information on how to configure tax for sales reports, see the Configuration Guide.

Step 2 — Navigate to Withholding Tax Report

From the top navigation menu, click Compliance. Under the E-Filing section, select Withholding Tax.

Step 3 — Choose Report Format

The Withholding Tax report is available in two formats:

Web Format

Click the Web tab to view the report in a browser-friendly format with detailed information:

The Web format displays comprehensive details with bilingual headers (Khmer and English) showing all withholding tax categories and rates.

Desktop Format

Click the Desktop tab to view the report in a simplified format optimized for export and e-filing:

The Desktop format uses a compact layout that matches government e-filing requirements with all essential withholding information.

Step 4 — Export

To export the report for submission to tax authorities:

Click the Print dropdown button at the top-left of the report
Select your preferred export format:
- Withholding Tax (Desktop - Unformatted) XLSX – Raw data export for further processing
- Withholding Tax (Desktop) XLSX – Formatted Excel file ready for e-filing
- Withholding Tax (Web) XLSX – Detailed web format in Excel

The report will be downloaded as an Excel file to your computer
Open the Excel file to verify all data is correct

The Excel file includes your company information at the top and organized withholding data by tax category
Upload the file to the government e-filing portal according to their submission process

📌 Important

Failure to properly withhold and remit taxes can result in penalties for your company. Ensure withholding rates are correctly applied based on payment type and that all withheld amounts are remitted to tax authorities on time.

Monthly Tax Payment

Monthly Tax Payment reports consolidate all tax obligations for the reporting period, including VAT, withholding tax, and other tax payments. These reports provide a comprehensive view of your total tax liability and help ensure timely payment to tax authorities.

Before generating Monthly Tax Payment reports, you need to configure the tax settings that determine how taxes are calculated and tracked.

Step 1 — Configuration

For more information on how to configure tax for sales reports, see the Configuration Guide.

Step 2 — Navigation

From the top navigation menu, click Compliance. Under the E-Filing section, select Monthly Tax Payment.

Step 3 — Review Report

The Monthly Tax Payment report displays all tax obligations for the selected period in a comprehensive table format:

The report shows:

Tax Type – Description of each tax obligation (e.g., Payment for Rental/Lease of Movable and Immovable Property, Payment of Dividend)
Month – The reporting period for each tax payment
Rate – The applicable tax rate percentage
Tax Amount (USD) – Tax liability in US Dollars
Tax Amount (KHR) – Tax liability in Khmer Riel
Total Tax Payment – Sum of all tax obligations for the period

The report includes a Summary section at the bottom showing:

VAT Carried Forward – VAT credit from previous periods
VAT Input – Input VAT paid on purchases during the period
VAT Import – VAT paid on imported goods
VAT Output – Output VAT collected from sales
VAT to be Paid – Net VAT liability for the period
VAT Carry Forward – VAT credit to carry to next period

Step 4 — Export

To export the report for submission to tax authorities or record-keeping:

Click the Print dropdown button at the top-left of the report
Select your preferred export format:
- Monthly Tax Payment PDF – Formatted PDF document for printing or digital submission
- Monthly Tax Payment XLSX – Standard Excel file with formatting
- Monthly Tax Payment Detail XLSX – Detailed Excel file with transaction-level information

The report will be downloaded to your computer in the selected format
Open the file to verify all data is correct
Use the file for:
- Submission to the government e-filing portal
- Internal review and approval processes
- Accounting records and audit trail
- Payment processing and remittance

📌 Important

Ensure all tax payments are remitted to tax authorities by the statutory deadline to avoid penalties and interest charges. Review the Monthly Tax Payment report carefully before submission to verify all amounts are accurate and complete.

E-Filing Setup

To set up e-filing in MAQSU ERP, follow these steps:

Additional configuration and setup guides to help you get the most out of MAQSU ERP's compliance features.

Configure Sales Tax

Set up the tax categories that will appear in your Sales e-filing reports.

Now let's configure the tax categories for your Sales e-filing reports. This setup determines how different tax rates are grouped and reported in your sales tax filings.

Step 1 — Navigation

Navigate to Compliance ‣ E-Filing ‣ Sales

Step 2 — Click Configuration

On the Sales report page, click the Configuration button. This will open the Sales Tax Configuration modal where you can review and assign tax rates to categories.

Step 3 — Assign Taxes to Categories

For each tax category, select which specific taxes should be included:

Click on the Taxes dropdown for a category (e.g., "VAT on Sale")
A searchable dropdown will appear showing all available taxes in your system.
Select one or multiple taxes to assign to the category
Selected taxes will appear as tags in the field
Use the Search More... option to find additional taxes

Step 4 — Save

Once you have assigned the appropriate taxes to each category, click the Save button to apply your configuration. This will ensure that when you generate your Sales e-filing report, transactions with the assigned tax rates will be grouped under the correct categories.

📌 Tip

You can assign multiple tax rates to a single category. For example, "VAT on Sale" might include both "VAT - Sales of Goods 10%" and "VAT - Sales of Services 10%" to consolidate similar taxes in your report.

Configure Purchase Tax

Set up the tax categories for your Purchase e-filing reports.

Step 1 — Navigation

Navigate to Compliance ‣ E-Filing ‣ Purchase

Step 2 — Click Configuration

Click the Configuration button in the options area to open the Purchase Tax Configuration modal.

Step 3 — Assign Taxes to Categories

Click the Taxes dropdown for each category
Select from available purchase-related taxes.
Assign appropriate taxes to each category based on your business needs

Step 3 — Save

After assigning taxes to all categories, click the Save button to apply your configuration. This will ensure that when you generate your Purchase e-filing report, transactions with the assigned tax rates will be grouped under the correct categories.

📌 Important

Ensure "Local Taxable Purchase" includes only creditable VAT. Non-creditable purchases should be assigned to the "Non Creditable Purchase" category to maintain accurate input VAT calculations.

Configure Withholding Tax

Set up withholding tax categories and their corresponding accounts.

Step 1 — Navigation

Navigate to Compliance ‣ E-Filing ‣ Withholding Tax

Step 1 — Click Configuration

Click the Configuration button to open the Withholding Tax Configuration modal where you can review and assign accounts to each withholding tax category.

Step 2 — Assign Taxes to Category

For each withholding tax category, select the corresponding tax accounts:

Step 3 — Save

After assigning accounts to all withholding tax categories, click the Save button to apply your configuration. This will ensure that when you generate your Withholding Tax e-filing report, transactions with the assigned tax rates will be grouped under the correct categories.

📌 Important

Changes to tax configuration affect all future reports but do not retroactively change historical data. If you need to restate a previous period's report, make the configuration
change, then regenerate the report for that period.

Configure Monthly Tax Payment

Set up the tax accounts and parameters that determine how your Monthly Tax Payment report is generated.

Step 1 — Navigation

Navigate to Monthly Tax Payment Reports by clicking Compliance from the top navigation menu. Under the E-Filing section, select Monthly Tax Payment.

Step 2 — Click on Configuration

This will show you the Tax Configuration Dialog Settings

Step 3 — Configure Accounts

In the Tax Configuration dialog, configure the following general settings:

Carry Forward Account – Select the account for tracking VAT credits carried forward from previous periods (e.g., 106200 VAT Credit Carry Forward)
Tax On Salary – Select the account for salary tax payable (e.g., 202100 Salary Tax Payable)
Fringe Tax – Select the account for fringe benefit tax payable (e.g., 202200 Fringe Benefit Tax Payable)
Salary Journal – Select the journal used for salary transactions (e.g., Miscellaneous Operations (USD))

Each tax label includes:

Label – The tax type description
Rate – The withholding tax percentage
Display On Zero – Option to show/hide taxes with zero amounts in reports
Note – Additional information or comments

Step 4 — Save

After configuring all settings, click the Save button at the bottom of the dialog to save your configuration

📌 Configuration Note

Tax configuration settings apply system-wide. Any changes made here will affect all Monthly
Tax Payment reports going forward. Ensure all settings are correct before saving.

Previous Guide

Introduction